Event Organizer Essentials

Organizing an event or festival is stressful. With a million moving parts, it’s easy to forget about the small things you might need on-site to help with set-up and general convenience during the event. Freshtix has come up with a list of event organizer essentials to include in your  Survival Kit to help you get started!

Power, Power, Power

The worst thing that can happen at an event is for your ticket scanners, laptop, or network hotspot to die. Make sure you come well-equipped to power your area. Bring power strips, extension cords, plug adapters, extra batteries, and any specific chargers for your equipment or phone.

Never Stop Networking

Do you have a laptop? Do you need a hotspot? Are you using your phone as one? What about a wireless mouse? Make sure you have everything you need to set your technology up on-site.

We Get Frequent Compliments on Our Zip Ties

We use them for everything from securing cords and cables to attaching signage to our tent. Don’t forget a pair of wire snips to cut them afterward. We also bring rope to cordon off our area to stop patrons from approaching us when we have cash or sensitive data on our computers. Make sure you have masking tape or gaffer tape to tape down cords to avoid a mess, or worse, tripping.

Our favorite trick is to use neon gaffer tape to label things like what is inside your boxes and cordon off table areas for “no drink” zones!

Who Doesn’t Love Office Supplies?

It may sound obvious, but you’re going to need a pen. Definitely a Sharpie. And you’ll be surprised by how many uses you’ll find for rubber bands. A good festival kit has a bag filled with useful office supplies like pens, markers, paper clips, notepads, binder clips, scissors, staples, tape, etc.

Take Care of Yourself

Bring sunblock and bug spray. Always. You may also want to pack some hand sanitizer, wipes, ponchos for rainy days, Band-Aids, and some Advil or other pain relievers.

Your Home Away From Home

Bring chairs, a fan, and a cooler filled with ice, drinks, and snacks. And don’t forget your branded tablecloth!

Here’s an easy-to-use checklist to use when creating an Event Organizer Survival Kit

  • Power strip/surge protector
  • Rubber bands
  • Extension cord
  • Stapler
  • Electrical Plug adapters
  • Clear sticky tape
  • 3-way
  • Rechargeable cell phone batteries
  • 3 prong to 2 prong
  • Sunblock
  • Wifi Internet hotspot
  • Bug Spray
  • USB Chargers
  • Hand sanitizer
  • Wireless mouse
  • Wipes
  • Zip ties Rope and/or twine
  • Band-aids
  • Duct tape and Gaffer tape
  • First aid kit
  • Flagging tape/barrier tape/caution tape
  • Advil or other pain relievers
  • Scissors
  • Ponchos
  • Cutting pliers/snips
  • A branded tablecloth
  • Plain paper or a notepad
  • A fan and a cooler (drinks and snacks optional but we recommend them)
  • Binder clips & paper clips
  • Lighting for your workspace


Speaking of tips for organizing events, we also have a tried-and-true method to help you get 3000 people into your event in 30 minutes! Learn how. Not currently using the Freshtix platform for your venue, festival, or events? Let’s talk more about how our system can help you.

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